Create a new file from a GEDCOM 5.5.1

Create a new file from a GEDCOM 5.5.1 150 150 Heredis Help Knowledgebase

You have already created a gene­alogy file or you have been given one created on another applica­tion? Importing a GEDCOM file, the recognized standard in the world of genealogy, is very sim­ple.

Though, importing a GEDCOM or opening it for the first time, takes time. Do not validate too quickly, you won’t be able to change the import afterwards.

On Mac

  • From the Heredis Home Page, choose the GEDCOM File in the Open menu and click OK.
  • The GEDCOM file must have the extension .ged to be recognized by Heredis. Select the file and click Open.

Note: Heredis recognize also .gdz format, this kind of files are GEDCOM 7 file. See Creating a new genealogy from a GEDCOM 7 file.

  • Give it a name.
  • Choose where to store it on your hard drive disk. Use the arrow on the right to access to all folders on your computer.

  • Validate by clicking on Save and wait while Heredis ana­lyzes the data.
  • Check the information found in the GEDCOM file (quantity of data, structure of places). All softwares do not manage all data of places the same way. Click on Select Appropriate Place Elements if you need to reorganize the data and click on the headings of columns to change them.

It will not be possible to modify this order once the file is open! So take your time.

  • Click on Next when your done with places.

Data are identified in a GEDCOM through the Tags. Every software has its own way to manage some data in GEDCOM format, so some tags are called Owner Tags and might not be read by other softwares (see also What is a GEDCOM file? and GEDCOM tags generated by Heredis). If Heredis doesn’t know a tag, it will ask you what to do with it : Import or Do Not Import. If you do not recognize the meaning of an owner tag (those with a _), ask the editor of the software used to create the GEDCOM. Choose what you want to do with those unknown tags in the Heredis screen.

  • Choose for each tag to Import or Do not import. If you do not import, the data won’t be in Heredis.

  • Choose how to manage given names in quotes.
  • Choose to import or not medias and sources.

Be aware that a GEDCOM 5.5.1 file never contains media, only the name and way to the original of the media. So even if you choose to import a media, you’ll import only the name and way to the original.

  • If you have the media on your computer, click on Select a folder to indicate to Heredis where they are stored.

  • You may add a source common to all data imported. In this case, tick the box Assign a new source to and choose the kind of data to source (events, facts…). Fill in the name, repository and type of document of the source.
  • Click on Import to start converting your GEDCOM 5.5.1 into a Heredis format. This step can take some time depending on the size of the file, so be patient. Your GEDCOM file will still be available in the GEDCOM format. Heredis extract the data from the GEDCOM file and converted them into a Heredis format.

Note: Ahnentafel numbering is a mobile data, it can be changed at any time, so it is not a data stored in the GEDCOM format. You might have to change the root person to get the Ahnentafel numbering woshed. See The Root Person article.

On Windows

  • From the Heredis Home Page, click on Open a GEDCOM file.
  • The GEDCOM file must have the extension .ged to be recognized by Heredis. Select the file and click Open.

Note: Heredis recognize also .gdz format, this kind of files are GEDCOM 7 file. See Creating a new genealogy from a GEDCOM 7 file.

  • Give it a name.
  • Choose where to store it on your hard drive disk. Click on Modify to change where to keep your file. By default Heredis puts it in Document > BSD Concept > Heredis > Heredis files.

  • Validate by clicking on OK and wait while Heredis ana­lyzes the data.
  • Choose how to manage given names in quotes.
  • Choose to import or not medias and sources.

Be aware that a GEDCOM 5.5.1 file never contains media, only the name and way to the original of the media. So even if you choose to import a media, you’ll import only the name and way to the original.

  • If you have the media on your computer, click on Select a folder to indicate to Heredis where they are stored.
  • Click on Next.

  • Check the information found in the GEDCOM file (quantity of data, structure of places). All softwares do not manage all data of places the same way. Click on Select Appropriate Place Elements if you need to reorganize the data and click on the headings of lines to change them.

It will not be possible to modify this order once the file is open! So take your time.

Data are identified in a GEDCOM through the Tags. Every software has its own way to manage some data in GEDCOM format, so some tags are called Owner Tags and might not be read by other softwares (see also What is a GEDCOM file? and GEDCOM tags generated by Heredis). If Heredis doesn’t know a tag, it will ask you what to do with it : Import or Do Not Import. If you do not recognize the meaning of an owner tag (those with a _), ask the editor of the software used to create the GEDCOM. Choose what you want to do with those unknown tags in the Heredis screen.

  • Choose for each tag to Import or Do not import. If you do not import, the data won’t be in Heredis.

It will not be easy to modify this order once the file is open! So take your time.

  • You may add a source common to all data imported. In this case, tick the box Assign a new source to and choose the kind of data to source (events, facts…). Fill in the name, repository and type of document of the source.

  • Click on Done to start converting your GEDCOM into a Heredis format. This step can take some time depending on the size of the file, so be patient. Your GEDCOM file will still be available in the GEDCOM format. Heredis extract the data from the GEDCOM file and converted them into a Heredis format.

Note: Ahnentafel numbering is a mobile data, it can be changed at any time, so it is not a data stored in the GEDCOM format. You might have to change the root person to get the Ahnentafel numbering woshed. See The Root Person article.