Error-free data entry

150 150 Heredis - Help Knowledge Base

Error-free data entry

In order to avoid errors, with each data entry, Heredis checks that the information entered is logical in relation to the persons and events already known. It alerts you to any anomalies which you may either correct or confirm.
Heredis notifies you when you enter an event date which is later than that of the death of such person. You may fix the date entered if you made a mistake, or confirm a post-mortem event, such as the trans­fer of ashes or an act concerning the deceased’s estate.
Heredis also checks for possible inconsistencies if you have created a link with a person bearing the same name as the person you are entering: it will inform you, for example, if you link a possible father, that he was 143 years old at the birth of the child, or if the wife assigned to the primary person had died before her wedding.


Consistency control

Permanent control for duplicates

You will be notified if any date or time appears inconsis­tent.
Any input which appears inconsistent will be highlighted by a red cross in the Consistency button on the toolbar. Click the but­ton to be notified of the apparent inconsistency (due to a mistake of date, or the attribution of a link which is not valid) and understand it.

Review the summary of the inconsistencies shown for the primary person. These controls are only indicative and it is your responsibili­ty to rectify the anomalies detected or not.

To avoid the double entry of a person in your family tree, Heredis will display a list of existing name matches similar to your entry for any new persons you may enter in the Add menu screens.
Simply select from the list and click Choose to choose that person instead of creating a new individual.

For further information, read Permanent control for duplicates & Merge two persons.

Check all persons in the file

Heredis provides a tool for detecting all inconsistent data in your genealogy file.
1. Open the Persons panel.
2. Choose the (PC) Enhanced Criteria(MAC) Genealogical Criteria option.
3. Choose Inconsistent Data from the pop-up menu.
4. Double-click each of the persons displayed in the results list to verify their data.

MAC Info • To do this at a later date, you may store the list obtained by marking all the people displayed. Click the Batches button (indented wheel icon) on the Persons panel toolbar. Choose the Mark/Unmark > Mark All option. You may also keep the results displayed by print­ing the list of incoherent persons. To do this select the Print List option.

No longer consider a person as incoherent

After checking the data of the primary person and to keep the infor­mation as it was entered, choose Person > Check Consistency or press the Consistency button  on the toolbar and select the Mark as Consistent option.
The Consistency button changes its appearance and displays a green tick mark . This person will no longer be displayed in the list of a search for inconsistent information.

Change the coherence criteria

Heredis allows you to set your own criteria for checking the consis­tency of data.

1. (PC)Choose Tools > Preference > Heredis Preferences / (MAC) Choose Heredis > Preferences

2. Open the Consistency tab.

PC Consistency

 

MAC Consistency

3. The controls relate to the age of spouses at marriage, age at death, parental age at birth of children, the gap between two dates for suc­cessive births, the age gap between spouses.
Indicate the minimum or maximum values (expressed in years) you wish to apply to your genealogy file. It may be interesting to change temporarily the minimum age for marriage for the furthest ancestors, for until the seventeenth century it was common to get married by contract between 5 and 14 years.
These amendments are effective immediately.


Validity Control

Heredis analyses all information and will block any erroneous data entry.

Dates

Dates should be entered properly.

See Chapter Dates for possible for­mats.

Heredis notifies you when you enter an event date which is later than that of the death of such person. You may fix the date entered if you made a mistake, or confirm a post-mortem event, such as the trans­fer of ashes or an act concerning the deceased’s estate.

Heredis also checks for possible inconsistencies if you have created a link with a person bearing the same name as the person you are entering: it will inform you, for example, if you link a possible father, that he was 143 years old at the birth of the child, or if the wife assigned to the primary person had died before her wedding.

Links

Links created between people must be consistent. Heredis prevents the entering of incoherent links: one person cannot be entered as the son of another if he is already his grandfather. A message will indi­cate why the link may not be validated.